Student Organization Application Policy

1. Application

Any group of at least fifteen (15) students may apply to the School President through the Director of Student Affairs to form a student organization, which will be subjected to the following provisions.

 

The membership of the organization shall be limited to bona fide students of the institution. At no time in the organization’s existence will there be less than fifty (50) members involved in the said organization.

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A letter of application is to be filed to the School President through the Director of Student Affairs accompanied by the following:

• Name of the organization;

• Organization’s VMGO (Vision, Mission, Goals and Objectives);

• Constitution and By-Laws (approved by the DSA);

• Proposed activities and projects;

• Name of adviser or advisers;

• Proposed organizational structure;

• Proposed financial statement;

• Endorsement from the Student Affairs Department; and

• Tentative list of officers and members with the following information:

  • Complete Name

  • Birthday and Birthplace

  • Address (City and Provincial addresses)

  • Contact Numbers o ID Number, Course and Year

  • Parents’/Guardians’ Names

  • Photocopies of Enrollment Form and Statement of Account

  • Position in the organization

  • Other organizations where the applicant is currently a member/officer

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2. Approval

The School President through the DSA shall approve the application to form a student organization upon compliance of all requirements.

 

The application of a new student organization may not be considered if there is already an existing student organization with the same objectives and/or purposes.

 

A newly approved student organization shall be have a two (2) semester probationary status.

 

3. Recognition

The recognition of a student organization shall be pre-condition for its operation in the institution. Recognition of any student organization shall be given after probationary period of two (2) semesters.

 

For a student organization to be recognized, the organization shall submit two (2) semestral or one (1) annual organizational report, audited financial reports, the minutes of meetings, an updated list of officers and members, and the proposed plans of activities for the incoming academic year; each duly signed by the officers or agents concerned and the DSA.

 

It is only after the compliance with the said conditions and requirements for application that a Certificate of Recognition, valid for one (1) academic year, shall be issued by the DSA Office to the student organization applicant. It shall be subject to the terms and conditions of the DSA for all recognized organizations.

 

However, such recognition may be revoked/cancelled at any time (a) for violations of Institutional policies, rules and regulations, (b) for continuous inactivity for two (2) successive semesters, and (c) for practicing hazing as part of its initiation for membership.

 

4. Probationary Status

A newly approved student organization shall be have a two (2) semester probationary status.

 

Any recognized student organization which has been demoted due to failure to meet the requirements for active status.

 

5. Active Status

Any recognized student organization that has continuously passed the recognition process set for student organizations mentioned in Part V.b.1.3.

 

6. Inactive Status

A condition of any recognized student organization that once fails to pass the recognition process set for student organizations mentioned in Part V.b.1.3.

 

Inactive status forfeits available benefits and privileges granted by the institution to the organization and its members and officers.

 

7. Student Organization Activities

Any activity that will be organized, conducted, facilitated or sponsored by a student organization on- or off-campus shall require a prior approval from the organization adviser(s) and the DSA.